Use Electronic Message Systems

Please find below close to guide questions to help you when physical composition a statement for this unit, (if you would prefer, you can make notes on these points and we can live with a taped discussion at our next visit)General Knowledge for apply electronic pass on systemsDescribe what the main types of electronic message systems ar (for manikin, emails, instant messaging, text messaging etc) In our company we argon victimisation two of the main types of electronic message systems are as follows E-mails, these treat by the message leaving your inbox, it is then transferred to a number of servers earlier it reaches the other persons inbox. During this time it passes through a few servers, some of which have got the email for future reference.Faxes are another type of electrical message system, this works by drawing the documents through it, scanning them and saving digital images into memory. The machine dials the number, waits for acknowledgment from the facsimile ma chine machine on the other goal then transfers the images using different frequency tones to translate varying sunglasses of dark and light.Describe what the different features of electronic message systems are Emails are much superior then Faxes as you can attach things, and they can be used for a variety of things. Signing up to websites, they can as well be used for video conferencing. You are not limited to how yearn the email is you are sending, however when you are using a fax machine you are charged by how many pages you send. This can be costly if it is used on a regular basis, whereas emails are impoverished and readily available.Explain the purpose of keeping an electronic message system up to date The purpose of keeping an electronic message system up to date is that I know which messages I dealt with in addition to avoid miscommunication. It also allows me to have more give-up the ghost view at other messages. For example every day when Im coming to work low what I do is checking my email to find what task I haveto do. As soon as I replay I am moving them to folders or delete if are not important.Describe how to use an electronic message system to check and delete or discard messages On our computers we are using Microsoft Outlook. First what I need to do is enter in to my account by using login and password then I can see all emails what been send to me directly or to quotation group where Im included. When I get an email, my computer displays an gasbag in the task bar area, plays a sound and also pops up on my screen to let me know that I have mail.All hot massages are bold font so are easy to spot. plenteous if I penetrate on message it will show on right site of my desktop and automatically sender will give message that I have read his email. After read and oppose I moving massages to adequate folder to keep information for facial expression Ill need it (for example attached forms) or delete if are finish and not needed any more . To delete message I need highlight message and click Delete button what break the message to Delete items then if I want remove for good I need right click and choose Empty storeExplain the purpose of leaving clear messages for othersThe purpose of leaving clear messages for others is that we can make sure that the point we want to get crossways is received and hopefully understood. This can also minimize potential participation that could come from misunderstanding.Now show me how you use electronic message systems and give me some examples of the following (you can use screen shots and explanations to illustrate your answers)Give me an example of a message that you have responded to within suitable timescale, show the message from someone and your message that you sent backTwice a week we send packaging to Spain.First what we receiving are details about transport from trays control department Who, when and what will be collected.Then we are receiving a list of packaging fr om packaging planersWhen everything is ready I sending back list with quantities prepared to let know planers what just was send and what left in our stores.Show me how you delete messages once they have been dealt withNext click on Delete Items folder by right click readable menu and chose Empty folder.